Account Settings

Configure the display and functionality of your workspace to your personal preferences.

Accessing Settings

There are three ways to access your account settings:

  1. Go directly to https://app.sunsama.com/settings
  2. Use the Command Palette (CMD K) and search for settings
  3. Use the main dropdown in the app (in the top left corner)

Settings dropdown

General

Time zone

Sets the timezone across all your devices.

Time zone alert

Display a notification when your timezone changes. We recommend keeping this enabled.

Time format

Choose how times are displayed: match your device region, 24-hour, or 12-hour AM/PM. Requires a page refresh to take effect.

Start of week

Configure your calendar layouts to begin on Sunday or Monday.

Count planned time as actual time

When enabled, your planned time will be used as actual time when no actual time has been recorded.

Task rollover position

Determine whether incomplete tasks move to the top or bottom of the next day’s list.

  • Bottom: Best for unimportant stragglers
  • Top: Best for important incomplete tasks

This also affects chronological sorting of unscheduled tasks.

Workload threshold

Set your daily workload capacity in hours. You will see color-coded warnings when you are overcommitted.

You can also set a Custom by day threshold for per-day workload limits.

Display

Calendar event color

Two options:

  • Color by channel: Show events in their channel/context color or calendar color
  • Color by calendar: Always use the associated calendar color

Hide completed tasks in task list

Toggle to remove completed tasks from today’s view.

You can reveal hidden completed tasks by clicking the “N tasks completed” text.

Hide completed tasks in calendar

Toggle the green checkboxes that show task completion times on the calendar.

Support chat bubble

Toggle the Intercom support bubble in the bottom right corner. You can always reach support at support@sunsama.com.

Dark mode

Enable dark mode. The “System” option matches your OS/browser setting.

Enabled celebration animations

Enable animations for certain completed actions.

Celebration type

Choose the animation type for celebrations.

Rituals

When do you plan your day

Select the time your automatic daily planning prompt appears.

  • If set after 3 PM, it plans the next day
  • If set before 3 PM, it plans the current day
  • This also determines when you receive reminders

You can manually trigger daily planning with the P keyboard shortcut if automated planning is disabled.

Automated daily planning

Toggle whether the daily planning ritual displays automatically at your scheduled time.

Automatically rollover tasks during evening planning

  • On: Automatically rolls over incomplete tasks to tomorrow
  • Off: Shows a prompt letting you select which tasks to roll over

When do you end your day

Set your suggested shutdown time. This can be changed during daily planning.

Automated daily shutdown

Toggle whether the daily shutdown ritual displays automatically.

You can also access daily shutdown via the O shortcut or the left panel.

End of day message

Three options:

  • Daily encouragement: Rotating motivational quotes
  • No message: No message displayed
  • Custom message: Enter your own static text

When do you plan your week

Select the day and time your weekly planning prompt appears.

Automated Weekly Planning

Toggle whether the weekly planning prompt appears automatically at your scheduled time.

Combine weekly review and weekly planning

Merge the review and planning flows into one combined ritual. When enabled, the separate weekly review settings are disabled.

When do you review your week

Select the day and time your weekly review prompt appears.

Automated weekly review

Toggle whether the weekly review prompt appears automatically.

Include weekends during reviews

Determines whether weekends are included in the data shown during daily and weekly reflections.

Default channel for rituals tasks

Set the channel used for Daily Planning, Daily Shutdown, Weekly Planning, and Weekly Review tasks.

When do you want to receive the draft of your daily highlights?

Select the days and times you want to receive your daily highlights email draft. Disable by unselecting all days.

Timeboxing

Pick which calendars tasks are scheduled to

Click the “Calendar Settings” button to configure which calendar working sessions are created on.

Calendar reminders for timeboxed tasks

Override the underlying calendar’s reminder settings for Sunsama tasks.

Calendar availability for timeboxed tasks

  • Show as busy: Indicates you are unavailable to people who can see your calendar
  • Show as available: Displays the task on your calendar without blocking your availability

Calendar privacy of timeboxed tasks

Three options:

  • Calendar default: Honor the calendar’s default privacy setting
  • Private: Hide task details from colleagues with calendar access
  • Public: Show tasks to colleagues

Auto-scheduling gap

Set breathing room between calendar items and auto-scheduled tasks.

Default duration when scheduling tasks

Set the default duration for timeboxed events when no planned time is specified.

Auto-reschedule tasks when they conflict

Automatically shift conflicting tasks to the next available time slot.

Auto-reschedule when a task is completed ahead of schedule

Automatically adjust the scheduled end time and shift remaining tasks forward when you finish early.

Set up your working hours

Click the button to edit your schedules. Configure your default schedule for auto-scheduling, and optionally override with channel-specific schedules.

Keyboard Shortcuts

Keyboard shortcuts

Master toggle for all keyboard shortcuts.

Global keyboard shortcuts on desktop

Customizable shortcut combinations (requires the desktop app).

Add Task

Global shortcut to add a task from anywhere.

  • Default: CMD/Ctrl Shift A

Toggle focus bar timer

Start or stop the focus bar timer.

  • Default: CMD/Ctrl Shift Space

Toggle focus bar

Show or hide the focus bar.

  • Default: CMD/Ctrl Shift F

Focus Bar

Show when focusing

Display the focus bar when entering focus mode.

Show when timing

Display the focus bar when starting a task timer.

Enable timer sounds

Play a sound when the timer completes.

Default sound

Select the sound that plays when a task timer completes.

Pomodoro sound

Select the sounds that play when breaks start and end.

Volume

Control the focus bar sound volume relative to your system volume.

When to trigger reminder

Select the timing for sound and visual reminders before your planned time runs out.

Focus

Enter focus mode after starting timer

Automatically enter focus mode when you start a task timer.

Reminder to take breaks

Automatically suggest breaks after extended work periods. Requires the desktop app.

Default time between breaks

Configure your preferred work duration before being reminded to take a break.

Default break duration

Set your preferred break length.

Default focus mode timer

Choose between the default task timer or pomodoro timer when entering focus mode.

AI

Channel recommendations

Analyzes your task history and suggests channels for new unassigned tasks. By default, suggestions are auto-applied.

Channel recommendations

Planned time recommendations

Automatically assigns planned time estimates based on your task history.

Planned time recommendations

Planned time recommendations for subtasks

When enabled, automatically assigns planned time for subtasks as well.

AI Summary Language

Select the language used for daily highlights AI summaries.

Automatic summaries

Toggle AI task and activity summarization in your daily highlights.

Profile

Change your name and profile picture.

Account Management

Change or Set password

Create a new password or modify your existing password for email/password sign-in.

Change primary email

Update the primary email address on your account.

Export my data

Generate a CSV or JSON file containing your task data:

  • Task name
  • Notes
  • Assignee
  • Completed and start dates
  • Due date
  • Subtasks
  • Channel
  • Planned time

Data is exported from your primary workspace only.

Logout all sessions

Log out of Sunsama across all your devices.

Delete account

Permanently delete your account and all associated data.

Mobile App

Disabled haptics

Turn off haptic feedback on the mobile app.

RTL Mode

Switch to right-to-left mode. Requires an app restart.

Five-minute intervals

Toggle between five-minute and one-minute time increments for the planning and actual time dials.

Left hand mode

Optimize the interface for left-handed thumb reach.